01
Keep deadlines in view
See application and report due dates alongside narrative draft delivery dates. Weekly digests and reminders give your team a clear view of what’s coming and when drafts will be ready.
Heliotrope Strategy · The Grant Engine
Your mission, out front.
Your grants, handled.
The Grant Engine is your grant management back office. We keep deadlines in view and turn program updates into application and report narrative drafts, so your team spends less time chasing information and more time on the work your funding supports.
Start your service as early as January 1, 2027.
Trusted by
- Arizona Dept. of Health Services
- Bitch Media
- NM Environmental Law Center
- Sunnyside Foundation
Keep the work connected
Your program work becomes a record you can use.
Program updates, grant requirements, and deadlines come together in one organized record. When an application or report is due, the information is ready to become a narrative draft.
The Grant Engine
The back office for your applications and reports.
We organize the requirements, documents, and deadlines you provide and prepare application and report narrative drafts from your program updates. Your team reviews, finalizes, and submits.
02
Keep program information usable
Send brief updates whenever it works for your team. Weekly notes, as-it-happens updates, or a batch when the week slows down all feed the same useful program record.
03
Start with a narrative draft
We use your updates and documents to prepare narratives around the funder’s questions, with supporting source references and missing information flagged for review.
Your monthly one-on-one with Ariel keeps the work moving: review upcoming deadlines, narrative drafts, feedback, and the information needed for your next application or report.
Getting started
A stronger back office starts here.
Tell us about your grant portfolio and plan your start with Ariel. Service can begin as early as January 1, 2027.
01
Tell us about your team
Share your contact details and what would make application and report work easier for your organization.
02
Plan your service
Ariel will follow up to review your grant portfolio, upcoming deadlines, and monthly pricing, then confirm your start date.
03
Put your back office to work
Share your grant documents and start sending program updates. We’ll organize your calendar and prepare narrative drafts around your upcoming deliverables.
Built for the work behind the work
Your team carries the mission.
Let’s build the back office behind it.
The Grant Engine turns your program record into application and report narrative drafts. Your team keeps funder communications, final review, and submission.
Beyond the Grant Engine
Support beyond grant management.
Alongside the Grant Engine, Heliotrope Strategy offers intensive, end-to-end grant writing support for foundation, federal, and state grants, plus annual development planning and board development.
Intensive Grant Writing
End-to-end support for foundation, federal, and state grants, from proposal strategy through final submission.
- Application strategy and requirements
- Proposal narratives and supporting materials
- Final review and submission support
Board Development
A board that leads with clarity and fundraises with confidence.
- Recruitment, roles, and governance
- Retreats and annual board planning
- Board members ready to fundraise
Annual Development Planning
A full year of fundraising, planned around your mission.
- Individual giving, from first gift to major gift
- Grant calendar and funder pipeline
- Goals and roles your team can track
Questions
Good to know.
What is the Grant Engine?
It is Heliotrope Strategy’s back-office service for grant application and report deliverables and deadlines. We organize the client-provided grant record and prepare narrative drafts from program updates. Your team reviews, finalizes, and submits.
Who is it for?
Mission-driven organizations that need more structure and support behind their grant management. Tell us about your team so we can discuss whether the offering is a fit.
How do I get started?
Send your details through the form below. Ariel will follow up to discuss your grant portfolio, application and report workload, and start date.
When can service begin?
Service can begin as early as January 1, 2027. Get in touch now to plan onboarding and confirm a start date that fits your organization.
What does it cost?
Monthly pricing is $499 for 10 or fewer active grants, $799 for 11 to 20, and $1,199 for 21 to 30. Above 30, ask for pricing. We review your portfolio together and confirm your service and price before onboarding.
How often do staff send updates?
Whenever it suits their workflow. We encourage weekly or as-it-happens updates, and your team chooses the timing that fits the work.
What support is included?
You receive an organized grant record, an application and report calendar, weekly deadline digests and reminders, narrative drafting within your agreed service, and a monthly one-on-one with Ariel. Program stories and documented outcomes become source material for your narratives.
How do we work together?
Your team supplies program updates, grant documents, funder questions, and changes to dates or requirements. We organize that information, maintain the calendar, and prepare narrative drafts. You review, finalize, and submit.
How are application and report narratives prepared?
We build drafts from your program updates and documents around the funder’s questions. Supporting source references and information requests give your team a clear starting point for review and finalization.
Your grant management back office
Get started with the Grant Engine.
Service can begin as early as January 1, 2027. Tell us about your organization and Ariel will follow up to plan your service and confirm your start date.
Email Ariel directly: ariel@heliotropestrategy.com